Director Finance Workspace
The finance area gives directors a full operational view of the building’s money. You can switch between Simple mode (plain-English workflows for budgets, transactions, demands, and annual accounts) and Pro mode (full double-entry TRUST / COMPANY ledger, period locks, Section 20 consultations, and statutory reports).What you can do
Statutory service charge demands
Validate s47/s48, s21B, s20B (18-month rule), and s42 trust bank details before issuing demands, and collect via Pay by Bank or free BACS transfer.
Budgets & reserve funds
Create schedule-based annual budgets across maintenance, insurance, management, utilities, and ring-fenced Section 42 reserve funds.
Double-entry ledger & bank rec
Record cash movements, import CSV/OFX/CAMT.053 statements, auto-match receipts, and sign off monthly Three-Way Reconciliations.
Works orders, POs & payment runs
Issue Purchase Orders with spend/count caps, capture supplier invoices via AI OCR, and run payments protected by the s42 Trust Overdraft Guardrail.
TECH 03/11 & Companies House iXBRL
Prepare separated Service-Charge Accounts and Company/Dormant Accounts, invite your external accountant, and file AA02 or FRS 105 accounts in iXBRL.
Board packs, LPE1 & Section 20
Generate Monthly Director Board Packs and LPE1 Conveyancing Packs, and run immutable Section 20 major-works consultations.
Setting up finances
1
Open Finances
Navigate to Finances from the sidebar.
2
Complete financial setup
Set the financial year, service charge schedule, and budget categories.
3
Add unit charges
Assign service charge amounts to each unit. You can use equal splits or custom apportionments.
4
Create the first budget
Estimate annual spending across the main categories so residents can see where money goes.
5
Generate invoices
Create and send invoices to residents. They appear in the resident money view for payment.
Collecting payments
Manage.Management offers leaseholders two transparent checkout routes:- Instant Online Payment via Mollie Pay by Bank (Open Banking): Instant UK Faster Payments authentication up to £40,000 with zero chargeback risk. On self-managed blocks, a flat 3% platform fee (or 1% on managed portfolios) can be added at checkout or absorbed by the building so 100% of the service charge lands in your block’s Section 42 trust account.
- Free Manual Bank Transfer (BACS / Faster Payments — £0.00 Fee): Always shown alongside online checkout with one-click copyable trust bank account details and payment reference.
Tracking arrears & credit control
The Arrears & Credit Control workspace shows:- 30 / 60 / 90+ day aged debtor balances per unit
- Pre-Chase Statutory Compliance Gate (confirming s47/s48, s21B, and s20B compliance before escalating to formal notice or legal recovery)
- Commercial unit VAT profiles (Option to Tax & EN 16931 invoicing where applicable)
- One-click Solicitor Handoff Pack export for court or First-tier Tribunal recovery
Tips
Be transparent
Residents trust directors who show clear budgets and spending breakdowns
Set the reserve fund target
A healthy reserve fund prevents emergency levies when major works are needed
Use Section 20 properly
Major works over a statutory threshold require proper consultation — the platform helps track this
Reconcile regularly
Match bank transactions to invoices monthly to catch errors early