> ## Documentation Index
> Fetch the complete documentation index at: https://kb.manage.management/llms.txt
> Use this file to discover all available pages before exploring further.

# Hosting Meetings

> How to schedule, run, and record building meetings

## Meeting Management

The Meetings workspace covers everything from AGMs to informal resident updates. Directors can create meetings, invite attendees, run date polls, and keep the full record — agenda, documents, minutes, and resolutions — in one place.

## Meeting types

| Type                 | When to use                                                          |
| -------------------- | -------------------------------------------------------------------- |
| **AGM**              | Annual general meeting for accounts, board decisions, and governance |
| **General Meeting**  | Formal meeting outside the annual cycle for urgent decisions         |
| **Resident Meeting** | Informal updates, consultations, and community discussions           |
| **Major Works**      | Dedicated meeting for large maintenance or improvement projects      |

## Creating a meeting

<Steps>
  <Step title="Open Meetings">
    Navigate to **Meetings** from the sidebar or dashboard.
  </Step>

  <Step title="Create a new meeting">
    Click **New Meeting** and choose the meeting type.
  </Step>

  <Step title="Set date, time, and format">
    Choose in-person, virtual, or hybrid. For virtual meetings, integrated video conferencing is available.
  </Step>

  <Step title="Add agenda and documents">
    Write the agenda and attach supporting papers — budgets, reports, proposals — so attendees can review in advance.
  </Step>

  <Step title="Invite attendees">
    Add residents, directors, and any external guests. Use a date poll first if you need to find the best time.
  </Step>

  <Step title="Send notices">
    The platform can send meeting notices and reminders to invited residents.
  </Step>
</Steps>

## During the meeting

* **Virtual meetings**: Attendees join via a link with no extra apps required
* **Voting**: Run live polls or resolutions during the meeting
* **Attendance**: Track who attended for the minutes
* **Minutes**: Take notes directly in the meeting record or upload a document afterwards

## After the meeting

<Steps>
  <Step title="Upload minutes">
    Add the formal minutes and any resolutions passed.
  </Step>

  <Step title="Link documents">
    Attach signed minutes, voting results, and any approved budgets.
  </Step>

  <Step title="Update related issues">
    If the meeting decided on maintenance or financial actions, update the relevant issues.
  </Step>

  <Step title="Announce outcomes">
    Post an announcement summarising key decisions for residents who could not attend.
  </Step>
</Steps>

## Meeting requests

Residents can request meetings through the platform. Review these in the **Meeting Requests** area and schedule one if enough residents support it or the topic requires formal discussion.

## Tips

<CardGroup cols={2}>
  <Card title="Give proper notice" icon="calendar">
    AGMs usually require 14 days' written notice; check your articles and lease terms
  </Card>

  <Card title="Attach papers early" icon="file-text">
    Residents make better decisions when they can read budgets and proposals beforehand
  </Card>

  <Card title="Record attendance" icon="users">
    Attendance records matter for quorums and voting validity
  </Card>

  <Card title="Link to votes" icon="link">
    If the meeting includes a formal resolution, create a linked vote for the record
  </Card>
</CardGroup>